When it comes to security service contracts, they are legally binding agreements that require mutual agreement between both parties. However, there are situations where you may need to cancel such a contract due to various reasons like unsatisfactory service, breach of contract, or other issues. In such cases, it is necessary to write a formal security service contract cancellation letter to notify the other party of your intention to terminate the agreement.
Here is a sample letter that can help you draft an effective and professional security service contract cancellation letter:
[City, State ZIP Code]
[City, State ZIP Code]
Dear [Recipient’s Name],
I am writing this letter to formally cancel our security services contract, effective immediately. This decision has been taken after careful consideration of the service provided by your company.
As per the terms of our contract, we are given the right to cancel the agreement at any time, with proper notice. Therefore, this letter serves as our official notice of termination of the contract.
Our decision to terminate the agreement is based on the fact that we have not received satisfactory service from your company. Despite multiple attempts to rectify the issues, the service quality has not improved, and we are no longer comfortable continuing with your services.
As per the contract, we require the immediate return of all keys, access codes, and other security equipment provided by your company. We expect all financial obligations to be settled, and we will remain liable for payments due till the date of termination.
We would appreciate your cooperation in making this process as smooth as possible. Please liaise with the concerned authorities to return all equipment and finalize any payment dues as soon as possible.
Thank you for your understanding in this matter.
By following the above format, you can create a professional security service contract cancellation letter that clearly states your intention to cancel the contract and the reason behind the decision. It is essential to communicate your termination effectively to avoid any legal complications in the future. A well-drafted cancellation letter ensures that both parties are on the same page and can move forward in their respective ways.